Tech, Trends, Workspace Views and UltraSoft News
What flexible workspace operators Should know right now
Over the past few weeks, signals across technology, real estate, and workplace strategy have become increasingly clear. Coworking demand is rising again, office recovery is taking shape unevenly, and AI investment is accelerating—though its real impact on work and property is still evolving.
For coworking, private office, and multi-tenant workspace operators, these shifts directly influence demand patterns, client expectations, and the operational systems needed to keep pace.
Below are the developments that matter most right now.
Industry News
AI use at work is increasing, but not evenly
New data from Gallup shows that workplace AI use continues its gradual increase. Daily AI use among U.S. employees rose from 10% to 12% in Q4, while frequent use reached 26%. At the same time, nearly half of workers still report never using AI at work.
The key takeaway isn’t speed, it’s uneven adoption. Some roles are changing quickly, while others remain largely untouched. For workspace operators, this reinforces a familiar reality: technology only delivers value when it fits naturally into daily workflows and reduces manual effort.
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Office recovery is back—but highly selective
J.P. Morgan’s 2026 commercial real estate outlook points to improving fundamentals, with clear distinctions by asset quality and location. Multifamily and industrial remain strong, retail is steady, and office demand is rebounding in select markets such as New York, Los Angeles, and San Francisco.
High-quality office buildings with modern amenities, wellness features, and advanced building systems are attracting tenants. Lower-quality stock continues to struggle, often facing repurposing rather than recovery. This environment favors flexible, professionally managed space that can adapt quickly to changing demand.
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Coworking’s comeback is being led by large enterprises
Recent reporting from Fortune highlights a huge shift: large enterprises are increasingly turning to coworking to support return-to-office strategies. After mandating five days a week in the office, companies like Amazon and JPMorgan faced capacity and infrastructure challenges. Instead of committing to new long-term leases, they expanded through coworking partnerships, particularly in major urban markets.
As AI introduces uncertainty around future workforce size and structure, coworking offers companies a way to scale space up or down without long-term risk—driving renewed demand for flexible offices.
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Vacancy rates ease as coworking maintains its edge
CommercialCafe reports that U.S. office vacancy has begun slipping from its 2025 peaks, falling to 18.4% nationally. Manhattan led the shift, with vacancy down more than 400 basis points from its peak.
More than 1,000 new coworking locations were added in 2025, reinforcing coworking’s role as a flexible alternative for companies seeking in-person collaboration without long-term risk.
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AI investment moves deeper into real estate operations
Another notable development comes from the legal and transactional side of real estate. Orbital, an AI platform focused on real estate law, has secured $60 million in Series B funding to expand across the U.S. and UK.
Orbital’s platform targets one of the most manual parts of the property lifecycle—document-heavy legal work—combining automation, spatial data, and AI agents to streamline complex transactions. The funding highlights growing investor confidence in AI tools that remove friction from real estate operations, not just analytics or leasing.
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What this means for operators
Across all these updates, one theme is consistent: flexibility must be backed by strong operations. As coworking attracts enterprise clients and landlords seek reliable partners, accuracy, visibility, and system resilience become critical differentiators.
At UltraSoftBIS, we work with operators navigating exactly these changes. Integrated systems, automation, and real-time insight help ensure flexibility doesn’t come at the cost of control.
Explore UltraSoftBIS Cloud to see how enterprise workflow automation and business intelligence support scalable, resilient flexible workspace operations.
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Who is UltraSoftBIS?
UltraSoftBIS is an all-in-one software for business centre operators, coworking spaces, and flexible workplaces. It automates key tasks like sales, proposals, license generation, e-signatures, inventory management, reservations, billing, and reporting in a single integrated system.
